Negative Civil Record Certificate: How to Issue It

The negative civil record certificate is one of the most important tools in verifying the legal integrity of individuals and companies. It serves as an indicator that a person or organization has no pending civil lawsuits within a specific jurisdiction.

See also: How to check civil lawsuits involving individuals or companies

Despite its high relevance, obtaining this certificate manually can be bureaucratic and time-consuming.

This article aims to clarify what the negative certificate is, why it matters, and how an automated approach can transform this stage of risk management.

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Negative Civil Record Certificate: What It Is and Why It Matters

A negative civil record certificate is an official document issued by the Judiciary that certifies the absence of civil lawsuits under the name of an individual (CPF) or legal entity (CNPJ) within a given district or jurisdiction.

Learn more: How to check criminal records using a CPF number or name

At its core, it serves as formal proof that the person or company is not involved in civil litigation. It differs from the “positive certificate,” which indicates the existence of ongoing lawsuits.

The importance of the negative certificate becomes evident in several situations, serving as an indication that the individual or organization is fulfilling its legal obligations — a factor that preserves market credibility.

It is frequently required in vendor vetting processes, loan approvals, real estate transactions, hiring procedures, and more.

Although valuable, issuing the certificate manually is a time-consuming process that requires attention to detail.

See also: Document analysis for non-experts — how to use document examination to your advantage

The process varies from state to state and jurisdiction to jurisdiction, but it generally requires the responsible professional to:

• Identify the federal and state courts in which the person or company may have lived or operated;
• Access each court’s online portal individually and enter the requester’s information;
• Issue and validate the document using an authenticity code, ensuring the accuracy of the data.

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How to Make the Process More Efficient

While the manual negative certificate is useful for checking records within a single district, it is insufficient for a comprehensive risk assessment.

For complete background screening, automation is the answer.

A robust solution consolidates data from thousands of public sources in real time:

• With a single search, our platform checks civil lawsuits across all federal and state courts in the country — a significant advantage over other types of searches;
• What would take days manually is completed by our technology in minutes;
• BGC’s screening platform not only retrieves the document but also analyzes and categorizes the data, delivering a simple and scalable final status;
• The entire process is 100% LGPD-compliant, ensuring data privacy and legal security for your company.

BGC’s background check platform is the ideal solution for organizations looking to streamline their screening processes.

The negative civil record certificate is only the starting point — for complete risk management, automated analysis is essential.

See also: Perform background checks in a fully automated way

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Conclusion

The negative civil record certificate is essential for verifying legal integrity, but its manual issuance is incomplete and inefficient for effective risk management.

BGC’s automated background screening consolidates data from thousands of sources into a single search, offering a complete, reliable, and scalable solution.

Contact our team to discover how a comprehensive background check can strengthen your company’s security.

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